Examining the cost of a board portal is a crucial aspect of the decision to invest in a technology solution to manage meeting materials as well as other governance-related content. Many organizations believe that tools such as email or free online file sharing software are free, but they come with hidden costs that are difficult to quantify. This article is designed to provide an outline for thinking about and justifying the costs of board portals.
Board management software is offered at a variety price points, and the prices differ based on https://www.vdr-zone.net/complex-understatement-about-board-portal-pricing/ features and functions. Buyers must compare pricing structures in order to choose a product that is within their budget and provides a good return on investment.
Consider the full cost of a software solution including the initial purchase, system configuration and implementation costs such as training, ongoing maintenance, data storage and other hidden costs. Avoid subscription models that have large upfront costs and recurring fees. They can quickly add up.
A board portal must be simple for users to adopt. It shouldn’t require any technical knowledge or time away from the primary functions of the board to use effectively. Request potential vendors to explain their process of adoption and training, and how they ensure that users are comfortable using the platform.
A high-quality board management software will be able to offer secure storage for sensitive documents and files as well as the ability to host meetings and collaborate with remote participants. It should also be able to meet the compliance and governance needs of the organization and allow for electronic signatures to streamline the administrative process.